Vendor Portal

A Portal for Every Sub

Give every vendor and subcontractor their own login to view bids, accept purchase orders, submit bills, get paid, and stay on schedule. No more chasing anyone down.

One Dashboard for Everything

Vendors log in to their active bids, awarded work, win rate, and recent updates across every project.

  • Active bids, awarded work, and win rate at a glance
  • Recent updates feed with payment confirmations and schedule changes
  • Switch between projects and builders from a single login
  • Project-level navigation for tasks, schedule, messages, and documents

Respond to Bids. Win More Work.

When you send a bid request, your vendors see it instantly in their portal. They review scope, submit pricing with attachments, and revise proposals, all without a single phone call to your office.

  • View bid requests with full scope details and project context
  • Submit proposals with line-item pricing and file attachments
  • Revise and resubmit bids as the scope changes
  • Reaffirm existing pricing when builders need a fresh confirmation

Accept Purchase Orders Online

Purchase orders arrive in the vendor's portal. They sign to accept, add notes, and download a PDF, so every order has a record from bid to signature.

  • Review purchase order details, line items, and terms
  • Accept by signing the delivery, which leaves a countersigned PDF on the order
  • Add vendor notes visible to the builder
  • Export PDF copies for your own records

Submit Bills. Get Paid Faster.

Your vendors create bills directly from purchase orders, submit them for your approval, and track payment status in real time. They connect Stripe to receive payments electronically. No more cutting and mailing checks.

  • Create bills from purchase orders with pre-filled line items
  • Submit, revise, and resubmit bills as needed
  • Real-time payment status, so you know exactly when you're getting paid
  • Connect Stripe to receive payments in your bank account

Know What's Next. Stay on Schedule.

Your subs see their assigned tasks and schedule items for each project. They update progress from the field, mark tasks complete, and flag blockers.

  • View assigned tasks and schedule items across all projects
  • Start a task, block it with a reason, or complete it with a note, from the phone in the field
  • Tick off the checklist the builder put on it, item by item
  • See how your work fits into the overall project timeline

Messages Tied to Each Project

Every conversation about a project lives in one place. Your vendors message you directly, reply to threads, and keep a full record of every discussion.

  • Direct messaging with builders tied to each project
  • Threaded replies and follow-up conversations
  • Ask questions on bid requests without leaving the portal
  • Full message history searchable by project

Share Files Without the Back-and-Forth

Your vendors upload documents, plans, and photos directly to the project. Everything is organized by folder.

  • Upload documents, plans, and certifications to the project
  • Photo gallery for site progress and completed work
  • The builder decides which folders reach you, so you see the site paperwork and nothing else
  • Access project files and drawings anytime from the portal

Keep Your Profile and Compliance Current

Your vendors manage their own contact info, notification preferences, and compliance documents. When insurance or a license is about to expire, they upload the renewal themselves, saving you the headache of chasing paperwork.

  • Update company info, contacts, and notification preferences
  • Upload insurance certificates and license renewals directly
  • Connect Stripe to enable electronic payments from builders
  • Manage access across multiple builder accounts from one login

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